Menu
Cart 0

Employees Fair Processing Notice

Golden Bear understands the importance of Personal Data and has the protection of your data as its core.

This Fair Processing Notice / Privacy Notice is intended for staff members and will cover:

  • What is your Personal Data?
  • What information is being collected?
  • How is it being collected?
  • Why is it being collected and how will it be used?
  • Who will it be shared with?
  • How long do we keep your Personal Data for?
  • What are your privacy rights?

We are happy to answer your questions. Our contact details can be found at the end of this notice.

What is your personal data?

Personal data relates to a living individual who can be identified using elements from that data, either as an individual item or in combination with other elements. 

What information is being collected?

We hold the following information:

Identification

Name, DOB, Gender, National Insurance Number

Address

Current address

Contact

Home Phone, Mobile, Email Address

Employment

C.V., DBS Number, Bank Details, Identification for ‘Right to Work’ checks, P45, Driving Licence (if required), enforcement orders

Sickness / Absence Record

Date, High level reason

 

How is it being collected?

Your Personal Data is collected from you directly.

Why is it being collected and how will it be used?

Your Personal Data is required to enable you to be employed at Golden Bear.  Your Personal Data is used to conduct the mandatory statutory checks for pre-employment and to enable Golden Bear to fulfil their side of your employment contract.

Your Personal Data is processed based on GDPR Legal Basis

Contract

Your details are required for your employment at Golden Bear as part of your contract.


Who will it be shared with?

Your Personal Data will be shared with:

Health Insurance

(if applicable)

Your contact details will be passed on to BUPA for the purpose of providing health insurance to you.

Pension Providers

Your contact details will be passed on to Standard Life for the purpose of providing a pension to you.

Childcare Vouchers

Your contact details will be passed on to the voucher provider for the purpose of providing childcare vouchers to you.

Law/Emergency Services

If appropriately requested, it may be needed to supply your Personal Details to Law and Emergency Services

Golden Bear International

If required your data may be shared with our Hong Kong subsidiary in order to enable Golden Bear to meet its contractual obligations

 

How long do we keep your Personal Data for?

We are required to hold your Personal Data for 7 years after the end of your employment based on the current legal obligations.

What are your privacy rights?

Under the General Data Protection Regulation (GDPR), Data Subjects have rights about their Personal Data:

The right to be informed

Provide Data Subjects with information about the processing activities being conducted.  Contained in this notice.

The right of access

Provide Data Subjects with confirmation that their Personal Data is being processed and access to the Personal Data you hold.

The right to recertification

Data Subjects have the right to have inaccurate or incomplete Personal Data corrected

The right to erasure

Data Subjects have the right to have their Personal Data erased

The right to restrict processing

Data Subjects have the right to stop unnecessary processing of their Personal Data

The right to data portability

Data Subjects have the right to move their Personal Data between organisations

The right to object

Data Subjects have the right to object to how their Personal Data is being processed

Rights relating to automated decision making and profiling

Data Subjects have the right to not be subject to an automated or profiling decisions

 

For more information about your Data Subject Rights, please refer to the ICO website - https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

If you wish to exercise any of these rights, then please contact us using the details at the end of this notice.

You also have the right to lodge a complaint about our processing with the UK’s Information Commissioner’s Office – ico.org.uk

Contact us

Golden Bear, Hortonwood 40, Telford, Shropshire, TF1 7EY

privacy@goldenbeartoys.co.uk

Golden Bear is registered with the Information Commissioner's Office (Z6292567)